Office of Payables Administration

The Office of Payable Operations is responsible for overseeing the Department of Education’s vendor payments. Its primary responsibility is to provide systems and procedures that ensure timely and accurate payment to vendors who have provided goods and services to our schools, as well as other Department sites. This includes establishing internal controls and Standard Operating Procedures that meet the city, the state, and the federal regulations.

WHAT'S NEW

May 15, 2012

The Division of Financial Operations (DFO) is committed to consistently improving our customers’ experiences. To this end, we are happy to announce the implementation of a new procedure regarding P-Cards that will ultimately enable schools and offices to maximize their budget allocations.

DFO will now be notified of the personnel actions for all P-Card holders (such as terminations, retirements, resignations, leaves of absence, transfers and Office of Personnel Investigation notifications). Upon such notifications, an email will be sent to the cardholder and the corresponding FAMIS approver, instructing them to reduce the cardholder’s balance, and return the available funds to the school or office’s spending plan.

This action will return much needed funds to the school’s spending plan for alternate procurements.

If you have any questions, please email the P-card Unit at PCERS@schools.nyc.gov

January 25, 2011

Starting on January 1, 2011 the City of New York will begin charging a $3.50 fee per paper check and periodically deducting the fees owed by the paper check recipient from future payments. The fee applies to the processing of paper checks, drafts or similar paper instruments, written for payments issued through the City’s financial management system.

This fee, authorized under the Rules of the city of New York – Title 19, Department of Finance, section 9-01 of Chapter 9, is to cover the costs related to the processing of paper checks, drafts or similar paper instruments, written for payments issued through the City’s financial management system and to encourage greater use of electronic Funds Transfer (EFT) by those receiving payments from the City of New York.

Payees are encouraged to sign up for EFT at the Department of Finance, Vendor Payment Direct Deposit Program enrollment page at http://www.nyc.gov/html/dof/html/services/services_vendors_eft.shtml
to avoid getting paper checks in the future that will be assessed the fee.

Revised SIPP Process

  TRAC Login
    Travel reimbursement and Approval Certification

    For assistance, please call the Finance Service Center at
    (718) 935 - 5000

About Us Academics Choices & Enrollment Schools in the Community Offices & Programs Enterprise Operations Division of Finance Division of Financial Operations Office of Accounting Office of Payables Administration Office of Payroll Administration Office of Business Operations Office of Revenue Operations Impartial Hearing Office Impartial Hearing Order Implementation Unit Achievements Standard Operating Procedures (SOP) Contact Information Most Popular Clicks Division of Financial Systems and Business Operations DIIT Rules & Policies Student Support, Safety & Activities Performance & Accountability	Office of Payables Administration The Office of Payable Operations is responsible for overseeing the Department of Education’s vendor payments. Its primary responsibility is to provide systems and procedures that ensure timely and accurate payment to vendors who have provided goods and services to our schools, as well as other Department sites. This includes establishing internal controls and Standard Operating Procedures that meet the city, the state, and the federal regulations. WHAT'S NEW May 15, 2012 The Division of Financial Operations (DFO) is committed to consistently improving our customers’ experiences. To this end, we are happy to announce the implementation of a new procedure regarding P-Cards that will ultimately enable schools and offices to maximize their budget allocations. DFO will now be notified of the personnel actions for all P-Card holders (such as terminations, retirements, resignations, leaves of absence, transfers and Office of Personnel Investigation notifications). Upon such notifications, an email will be sent to the cardholder and the corresponding FAMIS approver, instructing them to reduce the cardholder’s balance, and return the available funds to the school or office’s spending plan. This action will return much needed funds to the school’s spending plan for alternate procurements. If you have any questions, please email the P-card Unit at PCERS@schools.nyc.gov January 25, 2011 Starting on January 1, 2011 the City of New York will begin charging a $3.50 fee per paper check and periodically deducting the fees owed by the paper check recipient from future payments. The fee applies to the processing of paper checks, drafts or similar paper instruments, written for payments issued through the City’s financial management system. This fee, authorized under the Rules of the city of New York – Title 19, Department of Finance, section 9-01 of Chapter 9, is to cover the costs related to the processing of paper checks, drafts or similar paper instruments, written for payments issued through the City’s financial management system and to encourage greater use of electronic Funds Transfer (EFT) by those receiving payments from the City of New York. Payees are encouraged to sign up for EFT at the Department of Finance, Vendor Payment Direct Deposit Program enrollment page at http://www.nyc.gov/html/dof/html/services/services_vendors_eft.shtml to avoid getting paper checks in the future that will be assessed the fee. Revised SIPP Process TRAC Login Travel reimbursement and Approval Certification For assistance, please call the Finance Service Center at (718) 935 - 5000	Contacts Angel Lopez, Chief Administrator 65 Court Street - Room 1001 Brooklyn, New York 11201 (718) 935-2841 ALopez1@schools.nyc.gov Key Documents IDEA Flow Through Grant Vendor EFT Direct Deposit Enrollment Form Vendor Web Inquiry ETO System Preschool / School Age Certification & Inquiry > more