You Need to Know This
All schools wishing to participate in our New York State loan programs will be responsible for checking this site for updates and pertinent information.
All orders placed for any of the NYS Loan Programs must now be placed through the FAMIS Portal (a DOE web-based purchasing application).
Please bookmark our website URL address: http://schools.nyc.gov/Offices/DFO/NonPublicSchools/Default.htm as a favorite for frequent and easy reference and note our email address as follows: NPS@schools.nyc.gov.
What’s New - December 4, 2008
NYS Loan Programs
Both the FY’09 NYSSL and NYSLIB State Loan Programs will open on or about December 4, 2008 for the submission of school year 2008-2009 Computer Software and Library orders via the FAMIS Portal. The NYSSL allocation remains the same at $14.98 as does the NYSLIB allocation at $6.25 per eligible child. Please refer to the NYSSL/NYSLIB Guidelines and Ordering Information for further details.
It is anticipated that the FY’09 NYS CH (New York State Computer Hardware) loan program will open next week on or about December 12th for the submission of all Computer Hardware orders via the FAMIS Portal for this school year. The NYS CH allocation remains at $12.24 per eligible child. Please refer to the NYS Computer Hardware and Equipment Guidelines for further details. Note: Please check your school’s spending plan under quick code: 004129 to determine when funding is available, then you may commence ordering.
The current New York State Loan Request and Enrollment Certificates (LREC) & Principal's Statement of Assurance Requirement forms for School Year 2008-2009 are still available under NYS Loan Enrollment Certificates and the Principal’s Statement of Assurances. In order to receive an allocation for the NYSSL / NYSLIB or NYS CH Programs, your NYSSL / NYSLIB & NYS CH enrollment certificate and both your Principal’s Statement of Assurances Requirement forms must be completed and returned to the DFO, NPS Payables Unit as instructed.
The FY’09 NYSTL Loan Program remains open for the submission of textbook ordering for school year 2008-2009. The NYSTL allocation is $58.25 per eligible student. If you have not already participated in ordering or still have a textbook allocation available, please be sure to submit your orders via the FAMIS Portal. Please refer to the detailed ordering information provided in NYSTL Guidelines and Ordering Information.
Please be sure to use “District: 55” for all NYS Loan Programs and the correct quick code: 012129 for NYSTL, NYSSL and NYSLIB; while quick code: 004129 is for NYS CH when placing your orders. It is also suggested that you follow up directly with the vendors for all orders not received within 30 days of submitting your electronic purchase order to ensure receipt and delivery in a timely manner.
Although specific deadline dates have yet to be determined for the FY’09 NYS Loan Programs, it is strongly recommended that you plan ahead now and order early in anticipation of early March deadline dates. Further information will be forthcoming.
Employment Certificates
The third ordering period for Employment Certificates (working papers) for Non Public Schools remains open through December 19, 2008 for delivery by the end of February, 2009. There will be one other ordering period in March for this school year. If interested in ordering these forms, you may complete the Request for Employment Certificate Form which is under NPS Memoranda.
USE OF FAMIS
All schools wishing to participate in the New York State Loan Programs will be required to do so via FAMIS portal (a DOE web-based purchasing application).
To utilize the FAMIS Portal you will need a USER ID (one per school) and password. Note: once assigned a User ID, it remains the same. However, FAMIS passwords expire every calendar month. Your password is changed automatically by the DOE on the first business day of each month in accordance with the information provided in “FAMIS Portal Instructions for the NPS”.
For additional training and or instructions on how to navigate the FAMIS Portal, utilize the E-Catalogs and place on-line Certification of Delivery, please refer to either the Division of Financial Operations (DFO) website under Guides and Publications at: http://schools.nyc.gov/Offices/DFO/MostPopularClicks/GUIDES.htm or the Division of Contracts and Purchasing (DCP) website under FAMIS Portal at: http://schools.nyc.gov/Offices/DCP/BuyingTools/Commodities/FamisPortal/default.htm
NPS HELP DESK DIRECTORY
For additional inquiries or assistance, please refer to the information indicated under “Contacts” (top right of this page). Please be sure that all your phone inquiries, e-mails, and faxes always include your school's DOE Location Code, school name, telephone number, contact person as well as a brief description of your problem.